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Job Location (Full Address):

601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

Department:

500178 Trauma Program

Work Shift:

UR - Day (United States of America)

Range:

UR URG 106

Compensation Range:

$44,419.00 - $62,186.00

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

GENERAL PURPOSE
Responsible for the identification/collection, entry, maintenance, and reporting of data into the trauma registry for the Pediatric Trauma Program as required by the New York State Department of Health (NY DOH) and the National Trauma Data Bank (NTDB) based on the NY DOH and NTDB standards. Will serve as trauma registry expert for the pediatric trauma program and ensure the registry contains accurate and reliable data for use by the program. Timely, accurate registry data produced by the trauma registrar is necessary to support daily functions of the Pediatric Trauma Program, verification/accreditation, national benchmarking, and performance improvement and research activities. Data are also entered into the American College of Surgeons (ACS) Trauma Quality Improvement Project (TQIP) database to allow risk-adjusted benchmarking for quality improvement.

ESSENTIAL FUNCTIONS

Registry Abstraction:

Accurately identify all trauma admissions, transfers, and deaths, using clinical identifiers and strict inclusion/exclusion criteria.
Complete and verify for accuracy all data collected according to standards outlined by regulatory bodies- New York State/American College of Surgeons and as directed by the Trauma Program Manager (PTM) and Trauma Medical Director (TMD), including identification of all injuries, procedures, complications and outcomes.
Complete data abstraction of clinical information into the registry both concurrently and retrospectively while meeting frequent data deadlines.
Assign and accurately score all injuries utilizing the Abbreviated Injury Scale (AIS) and validate ICD diagnostic codes, operative codes, E-codes and modify as needed.
Daily tracking on hospitalized patients reviewing patient charts for additional data indicators, and completion of concurrent data abstraction.
Coordinate with other program staff, departments, and agencies as needed to gather all data necessary to complete the abstraction on each patient, including trauma program leadership/faculty, attending and resident physicians, advanced practice providers, nurses, and pre-hospital personnel.
Clarify injury descriptions and detail when necessary, from clinical providers to obtain accurate injury severity scoring and improve hospital reimbursement and resource allocation.

Registry Reporting:

Analyze and interpret trauma data to provide both routine and ad hoc reports of trauma statistics and quality assurance filters used for weekly process improvement meetings, routine volume reporting, annual comprehensive reports, education/injury prevention, financial analysis, internal requests, and external oversight: ie) NYS DOH, ACS Committee on Trauma

Registry Management:

Monitor security of data to ensure the integrity and reliability of database systems and ensure preventative and routine maintenance for the trauma registry.
Maintain all reference materials necessary for trauma registry, coding, and abstracting.
Research, evaluate and recommend changes in equipment to facilitate trauma registry.
Resolve technical software or reporting issues with internal systems as well as software vendor as needed.
Responsible for identifying areas for streamlining and process improvement in the data collection process.
Maintain quality data standards for submission to internal/external databases via frequent validation reports provided by trauma registry staff, program leadership, as well as external bodies, ie) TQIP, NTDB, NYS DOH
Attend registry vendor sponsored training workshops/meetings to maximize trauma registry utilization and performance.

Registry Admin Duties

Oversee the conversion, upload, and transfer of trauma registry data to other designated database systems, including local, state, and national systems; (NYS DOH, NTDB, TQIP)
Serve as a resource and mentor to other trauma registry staff.
Serve as integral part of regulatory trauma re-verification/designation process

Trauma Program Activities

Attends various meetings for the Pediatric Trauma Program including Pediatric Multidisciplinary Trauma Peer Review and Trauma Systems and Operations Committee meetings
Attends weekly registry meeting with other members of the registry team and Pediatric Trauma Program leadership
As time and funding allow, participates in national, state, and local meetings, work groups, and educational conferences in order to maintain and expand trauma registry knowledge base, including, but not limited to New York State Trauma Advisory Council Registry Subcommittee meetings and annual national TQIP meetings.
Participate in various local trauma outreach and education activities provided by Pediatric Trauma Program

Other

Upholds continuing education requirements as set by the American College of Surgeons verification standards Assists Pediatric Trauma Program leadership team as requested with other duties

MINIMUM EDUCATION & EXPERIENCE

Bachelor's degree in statistical analysis, data base management, or related discipline Required
Graduate of approved Health Records Administration, Health information Technology Medical Records Technician Program, Registered Health Information Technician (RHIT) Program or
Licensure/credentials in clinical specialty such as Registered Nurse, Licensed Practical Nurse, or Emergency Medical Technician-Paramedic
Completion of ICD-10 coding course
Completion of Association for the Advancement of Automotive Medicine Abbreviated Injury Score course
Completion of American Trauma Society registrar course
1 year experience with data analysis or customer resource management systems Required
Or equivalent combination of education and experience Required Experience at a level 1 trauma center

KNOWLEDGE, SKILLS AND ABILITIES

Strong attention to detail Required
Strong organizational, data analysis and problem-solving skills Required
Familiarity with statistics and statistical analysis Required
Knowledge and ability to use computers including Microsoft word, excel, and outlook (Advanced knowledge of Microsoft Excel) Preferred
Ability to visually portray data Preferred
Ability to review and abstract relevant medical information from electronic medical records Preferred
Strong analytical and critical thinking skills to approach problems in a systematic method using ability to synthesize data and suggest recommendations Preferred
Ability to work independently on assigned projects and tasks Preferred

LICENSES AND CERTIFICATIONS

Certified Abbreviated Injury Scale Specialist (CAISS) Preferred
Certified Specialist in Trauma Registries (CSTR) Preferred
Registered Health Information Technologist/Administrator (RHIT/RHIA) Preferred

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

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