Department Overview

The OHSU Center for Hematologic Malignancies (CHM) Bone Marrow Transplant Registry directly supports the OHSU Bone Marrow Transplant clinical program by meeting data reporting obligations to the Center for International Blood and Marrow Research (CIBMTR) as part of the Stem Cell Therapeutic Outcomes Database (SCTOD), and to the Northwest Marrow Transplant Program (NWMTP).

The Bone Marrow Transplant Registry Coordinator 1 is responsible for the identification, preparation and submission of hematopoietic stem cell transplant-related data gathered from medical chart review from referring providers, querying of program physicians, and OHSU electronic medical records. The Registry Coordinator assists with internal audits of data to ensure accuracy and completeness of data submissions. The Registry Coordinator may assist with data analyses and transplant research-related activities.

Function/Duties of Position

Always promotes the mission of the Knight Cancer Institute through our Professional Standards of Customer Service, Reliability, Productivity, Professionalism, Accuracy, Timeliness, and Problem-Solving.

Data Abstraction and Forms Completion

This position will include understanding the basic knowledge of transplant, disease testing and transplant outcomes as well as an increasing functional knowledge of at least 3 major core diseases. Completed forms will be in training audit by more senior staff. The need for training audit will decrease with increasing competency, accuracy and rate in forms completion
Medical chart review and abstraction of data: CHM is a Research Center as designated by the CIBMTR as part of SCTOD (Stem Cell Therapeutics Outcomes Database). In order to fulfill the responsibilities of the CIBMTR, FACT, NMDP and NWMTP, registry coordinators will review and abstract data from the medical record primarily in the following subject areas for autologous, related and unrelated transplant patients: diagnosis and medical history, transplant and baseline data and post-transplant complications including graft-versus-host disease, relapse of malignancy and organ toxicity and infection.
Understanding of how to identify adequate source documentation in the EMR and referring provider medical records are essential to accurate completion of CIBMTR forms. This position has some oversight of forms completion by more senior staff while learning how to how address routine issues and inconsistencies between the medical record, source and data required for forms completion.
Data entry reported on the CIBMTR forms will be required for CIBMTR’s database and for the transplant internal database.
This position will work with the registry manager as well as other members of the registry team to collectively meet CIBMTR and NWMTP deadlines each month.

Data Reporting

The NWMTP reporting is based on the data provided and reported to CIBMTR. This position will be involved in contributing to the many data reports required by the NWMTP committee and will assist the Team Lead or other designee of the registry team to provide the data required per NWMTP each month. Data reports include but are not limited to internal audits of forms and database, SAE review, Mortality reports, clinical indicators etc…)
Participate in meetings, setting meeting agendas and leading weekly huddles or team meetings
Contribute to process improvement efforts as defined by the Team Lead and/or Manager. Support the senior team members and Manager in administrative Registry or Program related tasks
Contribute/Lead Quality Improvement projects set forth by the Manager, Clinical Data Quality

Required Qualifications

Master's Degree in relevant field OR Bachelor's in relevant field AND
2 years of relevant experience.
If Bachelor’s degree only: 2 years previous experience with medical terminology, research and/or data management.
Ability to prioritize multiple tasks at one time
Must have excellent communication, analytical and organizational skills: both written and verbal.
Ability to work independently and as part of a team while being collaborative in resolving problems.
Must be proficient with computers running Windows and PC applications e.g. MS Excel, Oracle, Access, Word and PowerPoint). Typing 60wpm
Must have demonstrated excellent customer service skills both on the phone and in person.
Must possess energy and drive to coordinate multiple projects simultaneously.
Ability to use tact and diplomacy to maintain effective working relationships

Preferred Qualifications

Master's degree with coursework in Science
Working knowledge of oncology/ stem cell transplant medical terminology. Managing and entering data in LabKey database, Excel or similar applications

Additional Details

Must be able to travel to all Knight worksite locations, including travel via the tram. Must be comfortable consenting patients seen in the CHM clinic and in-patient floor. In addition, must be comfortable handling and shipping biological specimens. Occasional weekend work and changes to typical working schedule may be necessary to meet deadlines. Position may allow or may require teleworking – Any teleworking arrangement will follow OHSU policy for teleworking with prior manager approval and sign off of Knight and Registry teleworking agreement.
Must be able to work in an environment with constant interruptions, work on a computer for 3-4 hours at a time and lift 20lbs.

All are welcome

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.

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