Data Systems Integrity Analyst

Trolley • Full-time • San Juan, Puerto Rico, United States • 3m ago

Who we're looking for

About Trolley:

Trolley is a cross-functional, innovation-forward company operating at the intersection of digital strategy, talent, technology, and creative execution. Our mission is to streamline operational efficiency, deliver high-performance workflows, and build scalable systems that support fast-moving founders and executive teams. We operate remotely and globally, bringing together elite talent across content production, finance, operations, and growth marketing to solve complex business challenges with precision and speed.

Position Summary:

We are seeking a highly detail-oriented and analytical professional to join our team as a Data Systems Integrity Analyst. This role is responsible for the strategic and operational clean-up of historical CRM records, with a core focus on ensuring accurate, organized, and usable data across company systems.

The ideal candidate will proactively investigate past workflows, identify inconsistencies or incomplete data sets, and implement structured clean-up and consolidation practices. This individual must be experienced in managing large datasets, have a firm grasp of CRM tools (such as HubSpot), and possess the ability to ask clarifying questions and communicate effectively. This is not a passive role; it requires independent thinking, confidence to request missing context, and accountability for delivering measurable progress.

Key Responsibilities:

CRM Audit & Clean-Up:

Conduct a comprehensive audit of CRM records, including past entries made by multiple team members. Identify duplicates, outdated records, incomplete profiles, and data inconsistencies across the CRM.

Historical Data Analysis:

Review and analyze notes, transcripts, and files related to prior hires and operational activities to accurately reconstruct data lineage and ensure continuity in relationship tracking.

Documentation Ownership:

Maintain a changelog or cleanup tracker detailing each section addressed, actions taken, and outstanding items.

Collaboration & Communication:

Work closely with the Relationship Manager, CEO, and Operations to verify missing data, clarify unknown elements, and ensure all data reflects actual/validated information.
Regularly provide updates and summarize findings in digestible reports.

Systems Integration Readiness:

Align clean-up tasks with upcoming tool integrations and onboarding timelines. Ensure that all cleaned and verified data is prepared for synchronization with platforms such as HubSpot or other enterprise tools.

Backstory Reconstruction:

Investigate legacy operational practices, understand prior personnel responsibilities, and interpret handover or transition records to ensure data reflects accurate team history and decisions.

Qualifications:

3+ years of experience in data operations, systems auditing, or business operations support
Strong knowledge of CRM systems (HubSpot preferred), Google Workspace
Advanced proficiency in Excel/Google Sheets (data comparison, VLOOKUP, pivot tables)
Excellent organizational and documentation skills
Ability to work independently and proactively surface gaps, errors, or inconsistencies
Strong communication and critical thinking skills
High attention to detail, with a focus on data accuracy and team transparency

Preferred Traits:

Confidence in decision-making and comfort raising issues or questions
Experience in fast-paced, startup-like environments
Strong discretion and respect for sensitive company data
Familiarity with operational and administrative workflows in remote teams

Location: Remote

Contract Type: Full-time or Project-Based

About Us

Who We Are

Trolley is an online marketplace and platform that pairs best-in-class people with best-in-class companies. We are the future of work, create, and play, powered by our proprietary LiveWorkOS.

What We Do

Trolley builds world-class teams using best-in-class SaaS tools, AI, and project management systems. Our mission is to empower professionals with world-class training and the latest tools to work smarter, faster, and more efficiently.

Be Part of the Future of Work

Trolley is now accepting applications from ambitious professionals who want to work at the intersection of technology and creativity. Join us in shaping the next era of work.

Click Here to Apply:

https://forms.clickup.com/9017085020/f/8cqbk2w-52837/192QG1LLIVM054JI9T